Apples vs. Cherries? "Why process single page images?"

This is a great Skimming the Surface question that I recently received.  A group of new Breezers were trying to decide whether to create a Summation load file with OCR and eStamp using the Single Page TIFF or Multi-Page TIFF option.  Since both options seem to load into Summation similarly, the group decided to call Tech Support for our feedback.  This is the overview of our conversation.

Before processing documents to be loaded into a database such as Summation, we need to consider where this case is headed.  Are the pages separated into document groups such as medical records from specific facilities?  Typically, medical records can be offered in whole, with the exception of redactions, as exhibits in depositions or trial.  If this is the case, then creating a multi-page load file does little from the backend to hinder future deposition or trial prep document processing. 

In most other occasions, other types of documents may only be offered in part as exhibits.  Our services company recently assisted a firm with this exact issue.  The Defense in the case had received a series of reports saved to multi-page image files with a Summation multi-page load file. Each of the reports contained a Form 343T** document.  The Defendant had designated each of these forms to be compiled into one exhibit.  Unfortunately, this means that each of these multi-page TIF files had to be manually edited to extract the single Form 343T document from the middle of the report file. 

Let’s think of an apple as a multi-page image document and a group of cherries as a single page image document.  To enjoy a slice of apple, you have to cut and permanently change the entire apple to get to that slice (or page) in the middle.  On the other hand, to select a cherry, you only have to pick the one you wish to enjoy out of the bunch.  This is how you should look at the image file output.  The bunch of cherries is obviously more immediately manageable.

 

 

 

 

 

 

 

 

 

Not all cases are the same.  Not all document populations are the same. My recommendation is to process image files using the Single-Page TIF.  This processing option has the same result in terms of loading the documents in the database.  The difference comes along later down the road when you need to reset document breaks or regroup pages into exhibits.  Where have your experiences lead you in terms of multi-page or single page image files?  Feel free to post your questions, comments or concerns.  I'd love to hear your ideas.
**The term Form 343T is used in place of the actual document name.

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